The purpose of these notes is to help folks who may want to apply for a new callsign as a trustee for their club. It points out some of the differences (and pitfalls) between club applications and individual applications. Unless otherwise noted, the procedures for individual applications would apply. Last updated: January 23, 2003.

Special thanx to Dan Ostroy K2UL for taking the time to prepare these instructions. You may email him if you have questions concerning these instructions or filing a club application.

PRE-REQUISITES: BEFORE YOU APPLY

Step 1	First, you must register your club with CORES as a separate entity. You can do this even before you have obtained your club's initial callsign.  Register as a business entity, but when asked for an EIN, leave it blank.  Later the CORES program will ask you for a reason. Choose "amateur radio club". You will then be assigned a club PIN. Save it.
Step 2	If you do NOT already have a club callsign, you must first apply for a standard sequential callsign. After Jan 22, 2001, all new club applications must go to one of the Club Station Call Sign Administrators (CSCSA), not the FCC. The CSCSAs are ARRL-VEC, W5YI-VEC, or W4VEC. In most cases you can fill out a NCVEC 605 form and mail it to them. Contact your VEC for specific instructions. Do not mail it to the FCC. Instructions on filling out the NCVEC 605 as a club trustee can be found at www.arrl.org/arrlvec/605ins.html.
Step 3	If and when you do have a club callsign (wait at least one day after the grant date), go directly to the ULS website and file a new application using form 605. You may also download a copy of form 605 and mail it in.  If your club has more than one standard sequential callsign, you may seek a callsign for each one separately.
Note 1: If you want to file your application, and/or pay your fee using an Internet connection instead of US mail, please read the FCC-recommended browser configurations.
Note 2: Netscape is very aggressive in loading. If you decide to download Netscape, but prefer to keep IE as your main browser, then DO NOT choose TYPICAL installation. Choose CUSTOM installation and be conservative in your answers.

FORM 605, LINE-BY-LINE

Line 1	Radio Service Code - This is your club callsign's CURRENT code, and it should be HA for the majority of applicants. If your club already has a vanity callsign and you are applying for a different one, you would use HV.
Line 2	Application Purpose - This should normally be Modification (MD) only. If your club's regular license is due to expire within the next 90 days, then you can choose Renewal and Modification (RM).
Line 3	Enter N/A.
Line 4	File Number - Leave blank, unless you are amending a previous application.
Line 5	Callsign - Enter your club's current callsign.
Line 6	Date Request - Leave blank.
Line 7	Waiver - Enter NO.
Line 8	Attachments - Enter NO.
Line 9	FRN - Enter the Club's FRN. Remember, the Applicant is the Club, not the trustee.
Line 10	This line can be tricky. If you file on-line, it will be auto-populated as Amateur Club. If you file on paper, however, Amateur Club is not one of the choices. I would suggest (U)nincorporated Association. It really shouldn't matter, because when the FCC clerk types your application into the ULS, it will auto-populate as Amateur Club because of the FRN.
Line 11	Name of Individual - Leave blank.
Line 12	Entity Name - Enter the name of the Club.
Lines 13-22	Attention To - Enter the information applicable for the trustee.
Lines 23,24	Exemptions - Enter NO.
Lines 25-27	Signature - Typically, this will be the information applicable to the trustee, but it could be any other club officer as well. For line 26, Title, just enter Club Trustee.

SCHEDULE D, LINE-BY-LINE

Line 1	Enter NO, because this is a Vanity application.
Line 2	Choose C, D, or F. Most club applicants should choose F. Category C is only applicable if you are trying to recover a previously-held club callsign which has been expired for less than 2 years. If you choose category D, make sure you have paperwork to validate your claim.

FORM 159, SECTION-BY-SECTION

Line 1	Lockbox # - Use 358130 for mail-in applications. Use 358994 for electronic filings, including credit card payments.
Section A - Payer	This is the person who signs the check or holds the credit card. It can be anyone, it does not have to be the club trustee. The only requirement is that he/she has a registered FRN (line 11) and TIN (line 12). I have been told that if the payer is not registered, the FCC will register the SSN for you, but that leads to the nightmare of trying to find the secret password. DON'T GO THAT ROUTE.
Section B - Applicant	The applicant is the Club, not the trustee. Enter the name of the Club and the corresponding club information. The address will often be the trustee's address if the club is small.  Enter the Club's FRN on line 21.  Leave line 22 blank.  The FCC has phased out Assigned-TINs (ATIN) for clubs and they are no longer required.
Section C - Payment Info
Line 23a	Call Sign - Enter the club's current callsign.
Line 24a	Payment Type Code - Enter  WAVR.
Line 25a	Quantity - Quantity is usually 1.
Line 26a and 27a	Fees - Enter  $13.30 (fee help) in both boxes.
Line 28a	Code 1 - Leave blank.
Line 29a	Code 2 - Leave blank, unless you are instructed to enter your application file number 00000nnnnn.  This will be required if you electronically file the Form 605 on-line, but choose to mail in the Form 159 and payment.  This file number allows the FCC to correlate your mailed payment with your electronic application.
Section D - Certification
Line 30	Certification - This is usually the trustee, but it could be another club officer.
Section E - Credit Card Info	If paying by credit card, this should be the info for the person listed in Section A.
Note 1: When filing electronically, some of the fields will be auto-populated incorrectly, because the software assumes that you are filing as an Individual, so you must change them if the auto-populated value is incorrect.